Toggle between calendar views (Day, Week, Month, 4 Days, Agenda)

Watch How to Change Views Between Day, Week, Month, and Custom


 

Types of calendar views

Depending on your schedule, you may want to see what you have planned for the entire week or just tackle your schedule day by day. With Google Calendar, you can choose to view calendar information by day, by week, and by month. You can also get a list of calendar events using the Agenda view. Finally, you can also customize your calendar view to display as many days as you want in one view.

 

To change between different views, just click on the tabs in the top-right corner of your calendar. Or to quickly customize your view, just click and drag on your mini-calendar from your desired start date and drag to your desired end date.

 

You can also use keyboard shortcuts to jump to different calendar views, just enter one of the following keys while in your calendar window:

  1. t = go to today
  2. d = day
  3. w = week
  4. m = month
  5. a = agenda
  6. j/k forward back

 

Please note: keyboard shortcuts must be enabled in your Settings to use the commands above.

 

Day view

The 'Day' view displays events for a single day. To use this view, click on the 'Day' tab in the top-right corner of your calendar.

 

 

Use the single arrows on the top-left corner of the calendar to move forward or backward by a day.

 

Click on Today to return to the current day, or select a date you'd like to view from the mini-calendar displayed on the left side of the calendar.

 

If you have an 'All Day' event, it will be displayed at the top of the 'Day' view enclosed in the 'blue box' area. If you have multiple All Day events, you have the option to hide or unhide them using the arrow to the left of the All Day event section.

 

While in any other view (Week, Month, Agenda, or the custom day), you can always switch to the 'Day' view by double-clicking on a day in the mini-calendar on the left.

 

4 days or custom view

The 'Custom View (Next 4 Days)' tab defaults to the next four days but is also customizable.

 

 

In this view, the current day (today) will be marked with a yellow background. If you have an 'All Day' event, it will be displayed at the top of the 'Day' view. If you have multiple All Day events, you have the option to hide or unhide them using the arrow to the left of the All Day event section.

 

Use the single arrows on the top-left corner of the calendar to move forward or backward by a four-day increment.

 

 

You can always switch to the 'Day' view for any particular day by clicking on a date displayed at the top of the 'Custom View (Next 4 Days),' view.

 

If you want, you can also alter the 'Custom view (Next 4 Days)' tab in the top-right corner of your calendar to create your own customized calendar view.

 

To create a customized calendar view for this tab, follow these steps:

  1. Click Settings in the top right corner of your calendar window.
  2. Make sure you're on the General tab.
  3. In the Custom view section, select the desired time range from the drop-down menu (from 2 days up to 4 weeks).
  4. Click Save at the top or bottom of the page.

 

Now the fourth tab will say whatever time increment you selected (i.e. if you selected 6 Days, the fourth tab will now say 6 days). To change this setting, repeat the steps above.

 

Week view

The 'Week' view displays events for the current week. To use this view, just click on the 'Week' tab in the top-right corner of your calendar.

 

 

The current day (today) will be marked with a yellow background. If you have an 'All Day' event, it will be displayed at the top of the 'Day' view enclosed in the 'blue box' area. If you have multiple All Day events, you have the option to hide or unhide them using the arrow to the left of the All Day event section.

 

Use the single arrows on the top-left corner of the calendar to move forward or backward by a week.

 

 

 

You can always switch to the 'Day' view (for any particular day) by clicking on a date displayed at the top of the 'Week' view or double-clicking on a date in the mini-calendar.

 

Month view

The 'Month' view displays events for the current month. To use this view, just click on the 'Month' tab in the top-right corner of your calendar.

 

 

The current day (today) will be marked with a yellow background. If you have an 'All Day' event, it will be displayed at the top of the 'Day' view enclosed in the 'blue box' area. If there are more events than what can be displayed, up or down arrows will appear.

 

Use the single arrows on the top-left corner of the calendar to move forward or backward by a month.

 

 

As with the 4 Day (Custom) or week view, you can always switch to the 'Day' view (for any particular day) by clicking on a date displayed at the top of the 'Month' view or double-clicking on a date in the mini-calendar.

 

Quick custom view

You can quickly customize the view of your calendar to be as many or as few days as you like using the mini-calendar on the left.

 

This way you can quickly view 2 days at a time, or 2 weeks – you decide.

 

To quickly view a set of days on your calendar, follow these steps:

  1. Click on a start date in your mini-calendar on the left side of your calendar window and drag to your desired end date.
  2. For example, to display March 1, 2010 to March 3, 2010, just click on March 1, 2010 in the mini-calendar and drag to March 3, 2010.

 

 

Please note: this will not be a default calendar view or the take the place of the '4 Days' tab in the top right. This is just a quick way to view multiple days in your calendar.

 

Agenda view

Use the 'Agenda' view to view all your events grouped by day. Unlike the 'Day' or 'Week' views, it does not show blocks of time, but rather lists the timing of each event beside the event name (i.e. 9am-9:30am)

 

 

To display the 'Agenda' view, click the 'Agenda' tab on the top-right corner of the calendar.

 

Today is indicated with a grey background. 'All Day Events' are displayed on the top of each day (notice there is no time duration listed, just a color that denotes which calendar the all-day event corresponds). If there are more events than what is displayed, you can scroll using the arrows on the right and then click the Look for more link if you'd like to view more events.

 

Each of the events listed shows the timing, the name, and some of the basic event details. You can click on the name of the event to expand it and show more structured information such as your status (if you are going), who else is part of the event, and a link to edit the event details or view more details.

 

If you would like to see all events with this additional information, you can click the Expand All link at the top left of the calendar view. To minimize all the event details, you can click Collapse All.

 

 

You can use the single arrows on the top-left corner of the calendar to move forward or backward to view more days. Click 'Today' to display the current day at the top of the screen, or select a day you would like to view from the mini-calendar displayed on the left side of the calendar.

 

You can easily switch to the 'Day' view by clicking on one of the date links.

 

Change default view

Google Calendar by default opens to the 'Week' view. If you would like to change this and have Google Calendar open to a different view, you can change the default view in your settings.

 

To change your calendar's default view, follow these steps:

  1. Go to Settings in the top right corner of your calendar window.
  2. Select the General tab.
  3. In the Default view section, select the desired view from the drop-down menu.
  4. Click Save.

 

 

Reference: Google Apps Training - Calendar - Switch Views

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