Create reminders for my events, including emails and pop-ups

Add email, SMS, pop-up reminders

Types of notifications

Google Calendar offers different options for receiving event reminders. You can choose to receive your event reminders via SMS messages, emails, or pop-ups within the web browser window of Google Calendar itself.

 

In Google Calendar, there is an 'Event Reminder' section in the 'event details' page for any calendar entry. Within that section, you can add several 'notifications.' In other words, you can use several 'notifications' for a single event. We will review how to set different types of notifications.

 

Setting notifications can be useful for a gentle due date reminder (set a few days before the due date calendar entry) or 15 minute reminder before meetings, giving you enough time to pack up your things and prepare your materials for your next class.

 

Google Calendar allows you to customize the notifications for all events within a calendar, or you can specify notifications for individual events.

 

For example, you may want to have only a 15 minute 'pop-up' appear for entries occurring in your personal calendar, but 2 day email notifications for entries in your 'school events' or 'field trips' calendar. You can also have more control over events within the calendar - adding an additional email, SMS, or pop-up reminders as you see fit.

 

Google Calendar offers a variety of notification options for both email and SMS. You can set notifications for any of the following:

  1. New Invitations
  2. Changed Invitations
  3. Cancelled Invitations
  4. Invitation Replies
  5. Event Reminders
  6. Daily Agenda (email only)

 

Customize notifications for all entries in a calendar

To customize your reminder settings for all entries occurring in one of your calendars, follow these steps:

  1. In the calendar list on the left, click the down-arrow button next to the appropriate calendar, then select Notifications. (Alternatively, click the Settings link at the bottom of the calendar list, then click the Notifications link to the right of the appropriate calendar).
  2. In the Event reminders section, select the reminder method from the drop-down menu and enter the corresponding reminder time (between one minute and four weeks). If you'd like to add additional default reminders, simply click Add another reminder.
  3. You can also choose to be notified of specific activities on the calendar by selecting the appropriate options in the Choose how you would like to be notified section.
  4. Click Save.

 

Please note: when you make changes to the reminder settings for events on your calendar, the changes will only apply to you. Invited guests or those who have access to the events will receive reminders according to their own Google Calendar reminder settings.

 

This means your students will not automatically receive reminders even if you set the 'Homework' calendar to have a day-before email reminder. The students would need to set this reminder themselves.

 

Please note: Reminders for 'All Day' events are based on 5:00 pm the day before the event (according to your current time zone). So, if you choose to receive your reminder 10 minutes before your 'All Day' event on August 24th, you'll be reminded on August 23rd at 4:50 pm.

 

Customize notifications for a single calendar entry

To change the reminder for a particular event, follow these steps:

 

  1. Click on the event.
  2. Select the more details or edit event details link in the event bubble.
  3. In the Reminders section, select the appropriate reminder method from the drop-down menu and enter the desired time (between one minute and four weeks).
  4. Click Save.

 

Please note:  when you make changes to the reminder settings for events on your calendar, the changes will only apply to you. Invited guests or those who have access to the events will receive reminders according to their own Google Calendar reminder settings. Again, if this is for a calendar that others are subscribed, such as a homework or class calendar, the notification settings will only apply to you, not those who are subscribed to the calendar. They will have to make the reminder notification changes themselves.

 

Cancel all notifications for a calendar

If you wish to disable all of the event notifications for a specific calendar, follow these steps:

 

  1. In the calendar list on the left side of the page, click the down-arrow next to the appropriate calendar and select Notifications. (Alternatively, click the Settings link at the bottom of the calendar list, then click the Notifications link to the right of the appropriate calendar.)
  2. Click the remove link next to each reminder set in the Event reminder section.
  3. Then, deselect any selected boxes in the Choose how you would like to be notified section.
  4. Click Save.

 

Please note: that when you make changes to the reminder settings for events on your calendar, the changes will only apply to you. Invited guests or those who have access to the events will receive reminders according to their own Google Calendar reminder settings.

 

Cancel an event notification

To cancel a reminder for a particular event, follow these steps:

  1. Click on the event.
  2. Select more details or edit event details.
  3. In the Reminders section click the "X" link next to the notification you'd like to cancel.
  4. Click on Save.

 

Please note: that when you make changes to the reminder settings for events on your calendar, the changes will only apply to you. Invited guests or those who have access to the events will receive reminders according to their own Google Calendar reminder settings.

SMS notifications

Google Calendar is a free product and Google doesn't charge you to receive notifications. Please keep in mind that if you're in the US or Canada, your mobile service provider's standard rate for receiving text messages may apply.

 

If you have any questions about the rate, please contact your service provider for more information.

 

Once you have registered your mobile phone for SMS, SMS will appear as an option in the drop down menu for event reminders. You can add SMS notification by going to the event details page, adding an event reminder and selecting SMS from the drop down menu.

 

Register mobile phone for SMS with Google Calendar

To register your mobile phone with Google Calendar, you need to obtain a verification code. Here's how:

  1. Click Settings at the top of any Google Calendar page, then select the Mobile Setup tab.
  2. Select your country from the 'Country' drop-down menu.
  3. Enter your phone number in the 'Phone number' field.
  4. Select your carrier from the drop-down menu, if applicable. However, if you see the link See Help Center for supported providers, please check if your provider is supported before requesting your verification code.
  5. If your carrier is supported, click the Send Verification Code button, and you'll get a text message on your phone.
  6. Once you receive this message, enter the code you received into the 'Verification code' box and click the Finish setup button.

 

Now SMS will be an option in the event reminders drop down and in the notifications tab for default event reminders

 

Cancel SMS notifications

To disable Google Calendar's SMS notification feature, follow these steps

  1. In the calendar list on the left, click the down-arrow button next to the appropriate calendar, then select Notifications. (Alternatively, click on Manage calendars at the bottom of the calendar list, then click the appropriate Notifications link.)
  2. Un-check the boxes in the SMS column in the 'Choose how you would like to be notified' section.
  3. Click Save.

 

Also, if you'd like to stop the delivery of SMS notifications via your mobile phone for all of your calendars, simply send the text "STOP" to the shortcode GVENT (48368). (This feature is only available for mobile numbers issued within the United States.)

 

Please note: when you make changes to the reminder settings for events on your calendar, the changes will only apply to you. Invited guests or those who have access to the events will receive reminders according to their own Google Calendar reminder settings.

 Reference Create reminders for my events, including emails and pop-ups

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