Create an all day event spanning multiple days

Create a repeating calendar entry

To create a repeating calendar entry, follow these steps:

 

  1. Create an event and go to the event details page. Review the first lesson in this chapter to learn how to create an event.
  2. Check the check box - Repeat.
  3. Select from the drop-down the type of interval you will use for repetition:
  1. Daily - occurs each day, or every X days (every 2, 3, 4, days etc.).
  2. Weekly - occurs on one or several days each week, or every X weeks (every week, every 2 weeks, every 3 weeks, etc.).
  3. Monthly - occurs on the same day every X months (each month, every 2 months, every 3 months, etc.).
  4. Yearly - occurs on the same day every X years (each year, every 2 years, etc.).
  1. There are some preset repetitive options available:
  1. Every week day - occurs at the same time, for the same duration Mon-Fri such as for a class or daily meeting
  2. Every Mon, Weds, Fri - occurs at the same time, for the same duration on Mon, Weds, Fri.
  3. Every Tue, Thurs - occurs at the same time, for the same duration on Tue, Thurs.
  4. If you require a custom weekly repeat (i.e. Mon, Tue, Thurs), you can select Weekly and the select the check boxes of the days the calendar entry occurs.
  1. You can have the event repeat indefinitely, choose to end the events after a set number of occurrences or select an End date and type or choose a date when you would like this calendar entry series to end.
  2. Fill in the rest of the event details.
  3. Click Save.

 

If you don't see your preferred interval, please select the closest appropriate interval. Additional customization options will then appear.

 

Please note: At this time, the maximum number of instances allowed for a recurring event is 365. After 365 occurrences, you will need to create a new recurring event (that can have the same information) on your calendar.

 

Use ‘Quick add’ to create recurring events

You can use the 'Quick add' link or feature to also create recurring events. Review how to create an event with 'Quick Add' »

When creating recurring events, the time expression has three parts: the start, the repetition, and the end.

 

Example: [Literature 101 Monday at 10 am repeats weekly for 12 weeks].

 

The start is 'Monday at 10 am,' the repetition rule is 'repeats weekly,' and the end is given by '8 weeks.'

 

Quick Add understands many kinds of repetition rules covering daily, weekly, monthly, and yearly repetitions. Examples are given below. We also encourage you to try various texts to explore this feature further.

 

To create a weekly recurring event:

  1. Enter [Staff meeting at school every Monday at 2pm]
  2. Enter [Tennis practice Tuesday 7pm to 9pm weekly]

 

To create a monthly recurring event:

  1. Enter [Brunch at Stacks on the first Sunday of every month]
  2. Enter [Lunch duty on 9/1 every month]

 

To create a yearly recurring event:

  1. Enter [Mom's birthday June 19 yearly]
  2. Enter [Wedding anniversary July 3 yearly]

 

To create an event that repeats a certain number of times:

  1. Enter [Baseball Game every Thursday for 10 weeks]
  2. Enter [Professional Development every Wednesday 7-8pm for 5 months]

 

When entering recurring events, don't enter a location in the middle of a time expression. For example, don't enter [debate practice every Tuesday at room 38 at 4pm]. This event should be entered [debate practice at room 38 every Tuesday 4pm].

 

Also, if you do not specify an end date, duration, or number of times the recurring event occurs, it will repeat for 365 times, which is the maximum number of instances currently allowed for a recurring event.

 

Change and customize recurring calendar entry details

After creating a recurring event, you can modify the additional details including a detailed event description, location, reminders, and invited guests, just as you would any other calendar entry.

 

Upon saving the event, there will be a few options of how to apply the new detail information:

  1. Only this event: The new information will only affect the current event information, but not the rest in the recurring event series. If you are making a one-time change for a meeting (changing the time or meeting place, for example) this is the option to use.
  2. Following events: The new information will affect all events that have occurred and will occur in this series. The event details will be changed for previous events as well, so please be aware previous one-time changes or information stored in previously occurring calendar entries will be lost and replaced with your new event detail information.
  3. All events: The new information will affect the current entry and all future entries in the recurring event series. Past events will not have the new detail information. This is useful if you are making a change moving forward to the location but want to leave the past event information for previous events. This will not affect events that have already occurred, only the entries in the event series moving forward.

 

Event descriptions allow you to include URLs and more text to the event, perhaps adding an agenda, lesson plan, meeting notes, FYIs, etc.

To add or modify an event description:

  1. Click on the calendar entry you would like to edit
  2. Click Edit event details.
  3. Click on the "Description" box and start typing
  4. Click Save when finished.

 

You can also include a location, which will add a link to a Google Map.

To add or modify an address or location:

  1. Click on the calendar entry you would like to edit
  2. Click Edit event details.
  3. Click on the "Where" box and type a location (you can do a full street address, or just a city)
  4. Click Save when finished.

You should now see when you click on that calendar entry a link to a that location on a Google Map.

 

You will learn more about event reminders later in this chapter. Recurring events will repeat for 365 times, which is the maximum number of instances currently allowed for a recurring event.

 

Delete or remove recurring events

To delete or remove an event from your calendar, simply click the event to display the event bubble (alternatively, click on the event title to view the event details page). You'll then see a link to either remove or delete the event from your calendar.

 

Depending on your ownership of the calendar entry, you'll see one of these link options:

 

  1. Remove from this calendar: This option is only available for events that you are invited to and do not have permission to edit. Clicking this link will remove the event only from your calendar. The event will still exist on the calendars of other guests as well as the event organizer.
  2. Delete: This option is only available for events that you have permission to edit. Clicking this link will remove the event from your calendar as well as the calendar of any invited guests. That is, the event will be completely deleted.

 

Keep in mind that there are several options to consider when deleting a recurring event:

  1. To delete only one event in the repeating event series, select Only this instance. This will only delete the event you selected on your calendar, but leave all other event occurrences on your calendar.
  2. To delete all the events in the repeating event series, select All events in series. This will delete any occurrence of the event on your calendar, including those that already occurred.
  3. To delete all upcoming events in the repeating event series, select All following. This will leave the events that have occurred up until this point on your calendar, to remove any that occur afterwards. This can be helpful if you want to be able to search or view the events that have happened previously, but want to cancel an event moving forward.
  4. Reference Create an all day event spanning multiple days
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