Set up mail delegation

You can delegate access to your Gmail to another person so they can read, send, and delete messages on your behalf. For example, you can delegate e-mail rights to an admin in your organization, or you could delegate your personal email access to your spouse. The delegate can also access the other person's contacts by clicking the Contacts link. Clicking the ToCc, or Bcc links in the mail compose window will also bring up your contacts.

You won't be able to give anyone permission to change your account password or account settings, or chat on your behalf. You can specify up to 10 users. Google Apps for Business, Education, and Government customers can specify up to 25 users. Here's how:

  1. Click the gear icon  in the upper right, then select Settings.
  2. Select the Accounts and Import tab.
  3. Under 'Grant access to your account,' click the Add another account link.
  4. Enter the email address of the person you'd like to access your account and click Next Step. Remember you can only enter a Google Mail address.
  5. You'll see a confirmation message. Click Send email to grant access if you're sure.
  6. The delegate will receive a verification email explaining that you've granted access to them.
    • After the delegate confirms this request, it may take up to 30 minutes for the verification process to be completed. To see if the delegate has confirmed access to your account, look at the Accounts tab in Settings

Any messages someone else sends from your account will have your name listed in addition to the other person's name, so they'll show the sender as: Your Name (sent by Delegate).

If someone has granted access to their account to you, you can access it by clicking on your profile picture or email address in the upper-right corner. Choose your delegate's email address.

In order to use delegation, both accounts must be enabled and verified, and neither account may require a password change on the next sign in. Otherwise, setup will fail with an error.

Reference: Google Help Gmail - Set up mail delegation

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