Send email on behalf of a Generic Email in a Google Group (Available only for group Owners)

Watch a Sending an Email on behalf of a Google Group (to reflect the group's email address.) 

 

To send as a Google Group reflecting the groups email address, you will want to follow these steps:

 

 

Send emails from a different address or alias

If you own another email address, you can send mail as that address. For example:

  • Yahoo, Outlook, or other non-Gmail address
  • Your work, school, or business domain or alias, like @yourschool.edu or youralias@gmail.com
  • Another Gmail address

Step 1: Add an address you own

  1. On your computer, open Gmail.
  2. In the top right, click Settings Settings and then Settings.
  3. Click the Accounts and import or Accounts tab.
  4. In the "Send mail as" section, click Add another email address.
  5. Enter your name and the address you want to send from.
  6. Click Next Step and then Send verification.
  7. For school or work accounts, enter the SMTP server (for example, smtp.gmail.com or smtp.yourschool.edu) and the username and password on that account.
  8. Click Add Account.

Step 2: Confirm the address

  1. Sign in to the account you added.
  2. Open the confirmation message you got from Gmail.
  3. Click the link.

Step 3: Change the "From" address

  1. In the message, click the "From" line.
    (If you don't see this, click the space next to the recipient's email.)
  2. Select the address to send from.
I can't find my confirmation email
  • Check your Spam or Bulk Mail folders for a message from send-as-noreply@google.com.
  • If you're trying to add your work or school account, ask your administrator to configure your domain alias and email alias.
My recipients see my Gmail address

If your recipient uses Outlook or another mail service, they might see something like, "From yourname@gmail.com on behalf of othername@otherdomain.com."

Your recipients might also see your original @gmail.com address if you:

  • Set up an out of office reply
  • Create a filter with automated response
  • Have a full mailbox, and your recipient gets notified

Always send from a different address

If you want to always send from your other address, you'll need to change both your default "From" and "reply-to" address. If you only change the "From" address, replies will go to your original Gmail address by default.

To always send email from a different address or alias:

  1. On your computer, open Gmail.
  2. In the top right, click Settings Settings and then Settings.
  3. Click the Accounts and import or Accounts tab.
  4. In the "Send mail as" section to the right of the address you want to use, click Make default.

When you send a message, replies will go to your original Gmail address by default. To choose a different address, follow these steps.

  1. On your computer, open Gmail.
  2. In the top right, click Settings Settings and then Settings.
  3. Click the Accounts and Import or Accounts tab.
  4. In the "Send mail as" section, click Edit info next to your email address.
  5. Click Specify a different "reply to" address.
  6. Add a reply-to address.
  7. If necessary, click Next Step.
  8. Click Save Changes.

"Couldn't reach server" error

If you see this error message, you might need to select a different port number and authentication type.

Check with your other mail service for their recommended port number and authentication type.

Here are some common combinations:

  • SSL with port 465
  • TLS with port 25 or 587

If your other mail service doesn't support these secured connections, you can choose port 25, then select the Unsecured connection option that appears.

If you do this, your information won't be encrypted for your protection.

Send from a work or school group alias

If you use Gmail with your work or school account, you can send from a group alias. To receive the verification email to send from a group alias, you need to give delegates access to the group.

You'll need access to the group's permissions to change access for other members.

  1. Open Google Groups.
  2. Click My groups.
  3. Under the group name you want to send from, click Manage.
  4. On the left, click Permissions and then Posting permissions.
  5. In the "Post" section, click the Down arrow Down Arrow.
  6. Select All members of the group.
  7. Click Save.

 

 

You will first need to go through the process to authorize your account to send on behalf of this group. All groups require that you either are the owner or manager or the group to be allowed to do this:

 

Sending an email on behalf of a google group you are set up to use:

 

1. Open the group from which you want to send the email and select New Topic

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2. Create a new post and select the option "Make an Announcement"

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3. In the email's sent by section, select the drop down menu and choose to post on behalf of your group

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3. In the CC section, add in the users to which you are wanting to send to on behalf of the Group

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4. Create your email and send. 

 

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