Overview:
Veracross (VC) email distribution lists are used by school faculty and staff to communicate with groups of people using a single email address.
What are some of the advantages of VC distributions lists?:
- Provide parents, students, and teachers up-to-date email addresses (without maintaining a contact list).
- Provide a centralized location to find messages from the school.
- Ensure the privacy of parents and students email addresses are not revealed to other families or students.
I. How do I send an email to all the parents or all the students in my class? - Watch Video
- Find your classes on the landing page of the faculty/staff portal
- Hover over "Contact" by the class you would like to email
- Hold down the Cmd key while clicking (or right-click) on the Email Parents or Email Students link to have it open in a new tab
- The email will open in a new tab for you to craft the email right from your gmail account
- If the email does not open in gmail as expected, see last bullet.
- The email has to stay in the To line, do not move it to the BCC line or the email will not be delivered or show up in the parents "Message" section
- The email address will be really long, but it will go to each parent as if you sent each of them an individual email.
- If the email address link does not open in gmail for you, see these one of the articles below for setting your gmail handler on a Mac or Windows.
Important Notes:
The Veracross distribution list email must be in the "To:" field. (Do not copy it into the Bcc: field.)
Emails that you send via a distribution list will show up in your portal. In the upper right-hand corner of the faculty/staff portal, you will see the button below.
By selecting this button, it ensure you that your emails were sent. This list is a helpful reminder of what you sent to a class, student, or family via the portal.
- Find your classes on the landing page of the faculty/staff portal
- Click into the class
- Click on the student
- Scroll down to the Parents section and hold down the Cmd key while clicking on Email Parents
- The email will open in a new tab for you to craft the email right from your gmail account
- If the email does not open in gmail as expected, see last bullet.
- The email has to stay in the To line, do not move it to the BCC line or the email will not be delivered or show up in the parents "Message" section.
- The email address will be really long, but it will go to each parent as if you sent each of them an individual email.
- If the email address link does not open in gmail for you, see these one of the articles below for setting your gmail handler on a Mac or Windows. Windows Users
III. Email not opening up with an email ready to send via gmail?
See the articles below to set your default email clients to gmail when you click on email links/addresses.
IV. Why did the email not send via Veracross?
- You cannot share a GoogleDrive Document via the distribution lists in your Veracross portal without setting the document to "Anyone with Link" or specific Google Accounts. (This is due to the fact that privacy setting on any Google Drive artifact is set to private by default.)
- Check your class enrollment by clicking on your class. If there is no students in your class, check with your division office administrative support teach.
- When sending an email using a distribution list, do not use the: Bcc, as Veracross mail server will treat this like spam.
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