HT488442 - Google Shared Drive Migration

When moving files into the Google Shared Drives there are a couple of different methods you can use which are outlined below. 

Moving files within the Chrome Browser

Youtube Video Demonstrating How to Move Files in the Chrome Browser to a Shared Drive

• Select the Google files you want to move by:
  • ⌘ + a is select all
  • hold the Shift key to select a range of files
  • hold the ⌘ key to select multiple files
  • create a .zip file to upload large files
• Right click, select Organize > Move…
  (DO NOT create a shortcut)

• Select All locations > Shared Drive
• Select your department's shared drive, then click the Move button.

Moving files using the Google Drive App

First you will need to install the Google Drive App if you have not already.

One-time Setup: Install Google Drive for Desktop app on your computer rather than using the Chrome web browser. 

• On a Mac, open Blake Self Service: 
  • Search for Google Drive for Desktop. 
  • Click Install to download the app to your computer.
  • Click Open.
• In Google Drive app (one-time setup):
  • Select Get started and Sign in.
  • Select your Blake email address.
  • Select Sign in.
  • Start syncing: Select OK.

File Migration:

• Open two windows of the Finder app: One of your new xxxx-DEPT shared drive and one of My drive/legacy shared drive.
• Drag and drop: 
  • Select a single file or hold down Shift to select multiple files.
  • Drag the files/folders to the new place you want them saved.

Best Practices:

• Move Google Drive files to new DEPT Shared Drive (or My Drive if confidential).
• Copy Ursa files to new DEPT Shared Drive (or My Drive if confidential).
• Rename the Ursa folder or Google Shared Drive as [Name] - OK to delete once they have migrated to Google Drive. Do NOT delete Ursa files; ISS will archive at a later date.

Support

• Submit a Blake ISS Support ticket
• Email - support@blakeschool.org
• Faculty and Staff Support Line  (952) 988-3416